Successful Grant Writing Strategies
Competing for grant dollars in the current education funding climate is both an opportunity and a challenge. Many state and local education budgets have been altered in response to accountability and achievement requirements or reduced because of funding shortfalls. In response, government and foundation grant programs are trying to assist schools, districts and community agencies in developing initiatives that increase educational opportunities for young people. At the same time, all sectors of our communities are calling for increased accountability in education and academic success for our students.
To win funding in this highly competitive environment, grant proposals must be well planned, complete, compliant and persuasive. This guide provides some important tips on how to develop a winning proposal.
To print these Successful Grant Writing Strategies, download here our Grant Writing Guide for Large Scale Grants PDF document
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Define the need
This may not be as simple as it sounds. At first, you may think that your need is to provide technology to students and teachers for a mathematics course and professional development for teachers about integrating that technology. That need is too small to win funding from a major foundation or government agency. Most granting organizations look for a comprehensive program that has strategic impact and sustainability beyond the granting period. If you have a small need, you should look to frame it as part of a larger need with a vision and outcomes beyond technology purchase and integration. An example of such a project would be to revamp 7th and 8th grade mathematics curriculum to increase the percentage of students who successfully pass algebra 1. As part of that project, you will integrate graphing technology into the instruction, provide extensive professional development to the mathematics teachers, develop an after-school tutoring program in conjunction with the Boys & Girls Club, and evaluate the program at various points during the year. The first step in creating a comprehensive project plan and proposal is defining your need, or what you want to accomplish. This is the most important step in developing a proposal, and it will take the most time and effort. As you define your need, you should start by asking some key questions:
You will quickly realize that you need a variety of community stakeholders to answer these questions and gather information to communicate your need. Stakeholders may include representatives from some of the following groups:
Once you have these stakeholders around the table helping to define the need, garner their support for the project and proposal. Granting organizations will want to see your stakeholders support your proposal in these ways:
Granting organizations want to see collaboration among groups and pooling of resources to support program goals. They want to see their grant being used as part of a larger effort for school and community improvement. |
Identify and Contact Potential Funders
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition Once you and your stakeholders have defined the need, the next step is to identify potential granting organizations. Alignment is the key word in this effort. Find an organization that supports the vision or goal you have identified, e.g., if you seek funding for a math improvement program, do not submit to a foundation that concentrates on social studies and visual arts. Most foundations and corporate giving sources make grant awards based on some combination of the following: (1) geographical location; (2) mission; and (3) type of support (scholarships, program grants, matching funds, etc.). If the grant guidelines state that the foundation prefers to fund community-based organizations, you may want one of your community partners to be the lead organization on the proposal and have the school or district written in as a major partner. Alternatively, you may want to find another foundation that funds school-based programs. The following resources provide information on federal, foundation, and corporate giving sources:
RelationshipsIn the foundation and corporate arena, relationships are a key component to successful grant proposals. Once you have identified potential foundations, contact them to talk about your project BEFORE you begin writing your proposal. A foundation grant officer can be a great advocate for your project and an excellent resource for developing a strong proposal. If your organization has a contact with the foundation's Executive Director or a board member, set up a meeting to discuss your proposal. If your goals are aligned, this person can become an influential advocate for your application. Some grant guidelines state that the foundation does not accept unsolicited proposals. This does not mean that you should not try to work with this foundation. It may mean that the foundation wants to develop a relationship with potential grantees before accepting a proposal from them. Pick up the telephone and talk to a grant officer. That is the best way to get your foot in the door and build a relationship. In addition, the grant officer may be able to steer you toward other potential funders for your project. |
Craft the Proposal
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition Once you have identified your need; gathered your stakeholders and solicited their support; and identified and contacted potential funding sources, it is time to begin crafting your proposal. First, determine what kind of proposal the granting organization(s) want. Foundations will have unique guidelines for proposals, so make sure you have the most updated guidelines and any forms they may require. Federal and state agencies will have strict content and format guidelines. It is very important to work with the program officer to make sure you meet eligibility requirements and have all required forms and content. Tips on submitting proposals to federal and state agencies are supplied in a separate section below. Second, identify a proposal manager. This person will be responsible for organizing and managing the entire proposal effort from your first kick-off meeting to the delivery of the application. Third, identify a writer, who also may be the proposal manager. If you do not have grant development funds, ask a skilled staff member or stakeholder with expertise in the area of the proposed project to be lead writer. If you do have grant development funds, you may want to consider hiring a grant writer to serve as a lead writer or a reviewer of your proposal. |
Basic Proposal Elements
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition The following sections typically are required in foundation proposals, often in about five or six pages: a. Executive Summary/AbstractA summary of your entire proposal
b. Statement of NeedWhy the project is needed.
c. Project DescriptionThis section should explain, in detail, the purpose and importance of the project. Include detailed information about what the project will accomplish and how it will be implemented. A timeline, staffing chart and other graphical information are good ways to illustrate the project in a succinct and engaging way. Be sure to include:
The goals, objectives and milestones should be defined in depth; staffing requirements should be mapped closely to each activity; and necessary resources and support should be included. d. EvaluationA detailed financial description of the project. Granting organizations require more rigorous evaluation now than they did in the past. Therefore, you must have an evaluation plan as a tool to measure how well you have achieved your stated objectives. Most evaluations include (1) a process evaluation that describes the implemented program and determines the extent to which the program has been implemented as it was defined; and (2) an outcome evaluation that determines whether the program achieved its goals and objectives. It is generally recommended that you partner with an outside organization for evaluation and include the cost in your proposal. Examples of an outside organization might be a college or university, a nonprofit or for-profit organization that evaluates education programs, or a state department of education or other agency. e. SustainabilityDiscuss how this project will continue after the funding period ends. You may cite additional funding sources, matching funds and external partnerships that will be developed to provide continued financial support. f. BudgetBe sure to look closely at your project description and evaluation sections as you develop the budget. It will help you anticipate and include the funding you will need. Keep these points in mind as you develop your budget:
Remember that the funding organization may not be familiar with jargon or acronyms that seem self-evident to you. Use plain language and define any terms specific to your community, state, or the field of education. |
Writing and Formatting Tips
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition Successful proposals must be well written, well organized, and follow the principles of good informational design. Follow these tips to submit a clear and easy-to-understand proposal:
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Federal and State Grant Funding
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition US Department of Education has grant programs for schools and districts. Some of these programs are funded directly from the US Department of Education (discretionary grants) while others are distributed to state departments of education for local competition within the state (block or title grants). If you are applying for discretionary grants, you should be aware of the stringent guidelines associated with them. Before you apply for a grant from the US Department of Education, keep these points in mind:
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Keys to Success
Platform: TI-83 Plus, TI-84 Plus, TI-84 Plus Silver Edition, TI-84 Plus C Silver Edition
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